The problem is well-known among lawyers: Communication via the Internet is subject to special legal conditions. The legal secrecy requires special requirements for electronic communication with the clients.
Lawyers‘ chambers recommend data rooms
The unencrypted e-mail communication – often on servers outside Germany – raises data protection law and many professional questions. The lawyers‘ chambers, which are organized in the federal states, regularly inform their members of this problem and recommend renting virtual data rooms with cloud providers.
Data rooms ensure confidentiality
These are particularly protected virtual file storage systems with individually definable readability for the client. The „data rooms“ can also be used for electronic communication with state institutions such as the public prosecutor’s office and courts. In the data rooms, the movements of the users are recorded at the most accurate and audit-proof. If the client downloads a document or considers it on the screen a watermark marks its use.
Manage sensitive data securely
With a large amount of sensitive data, the contents can be structured like a storage system on a computer with a folder. Hosting in the TÜV-certified data center in Germany, encrypted data communication, revision-proof access logging and watermarks. These are the mandatory criteria when a law firm is interested in a data room provider.